There is a long journey from receiving a print order to final delivery. A lot of things go in the background of a print warehouse, starting from defining the print jobs, assigning the print machines, ensuring there are no glitches in the final print, efficient printing for on-time deliveries, etc. Even with a team in place, there are a lot of challenges when it comes to the final result. You don’t want to deliver products with the wrong prints.
Let’s say there are a big lot of products that you have to print and send. A lot of things could go wrong if you manually try to do the work. What if the wrong printing machine has been assigned to a job ticket, the final print is not accurate, or it is taking much more time than you anticipated?
In any case, the final delivery will suffer and that will hamper the customer experience.
With Print ERP in place, the majority of the manual tasks become automated. End-to-end management of your print store saves your time and cuts off the errors completely.
If this sounds helpful, then a good read awaits here!
Print ERP Software: Your Personal Print Store Manager
When we talk about end-to-end solutions in the printing industry, it covers every operation and management process. It will maintain and manage the data securely. This system has many helpful features that can bring wonders to your printing business. Let’s have a look at them:
Say Hello to a Well-Managed Inventory
Inventory management is the most crucial and tricky part of any business. Raw materials like varieties of inks, paper with different dimensions, and other printing necessities are hard to manage efficiently. Plus, having to constantly check on the order inventory is a task.
Managing all the inventory operations manually requires a big workforce and regular training, and you will also have to pay the labor charges. And there is no guarantee that all the inventory data would be accurate. Thus, investing in an inventory manager will help you to align orders, have accurate inventory data, receive automatic stock alerts, etc.
You can keep your customers updated with all the new items and quickly sell items, via emails. There’s one more benefit of inventory management through ERP – you get barcodes for every product! This way you can check the available inventory by quickly scanning the barcodes of inventory products.
Location-Based Stock Management
From warehouses to customers, inventory managers help you to streamline every inventory process with a centralized system. Automation is the prominent power of inventory managers. It will reduce the majority of your efforts, eliminate tracking errors, and enhance productivity. It ensures that you never miss out on stocking your inventory supplies.
An alert in the form of notification will be sent to you whenever the stock quantity goes down from the set digit. This will save from declining the order last minute. It provides a single virtual dashboard including all of your stores and products.
Easy Warehouse Stock Management
I know how difficult it is to manage different warehouses from an individual system. However, with a warehouse manager, you can easily make changes in all your warehouse channels through one click from one account. Plus, editing and receiving alerts will be in real-time! This will provide you with enough time to restock the items and never lose a potential customer.
What does it take to fulfill an order in the best way possible? Once the order is received, it should be:
- Categorized relevantly
- Assigned to the appropriate machine or employee
- Checked twice to see there’s nothing missing
- Packed securely and beautifully
- Sealed with the shipping address and love
- Provide live tracking ID to the customers via notifications
This process may seem complex but is pretty simple to carry out successfully if you eliminate errors by implementing automation. Web to Print ERP solution helps you to automate and manage the orders efficiently. It streamlines all the backend channels including warehouse product updates. It generates the job order automatically, categorizes the order itself, and forms a work process routing by assigning the order to the relevant employees and printers.
Handing the orders to ‘perfect for it’ employees and machines is important otherwise the order will miss the charm of skills or can be damaged if handed in inappropriate hands. This can lead to a high loss of materials, time, and customer’s trust. Here, you need to fill in the right information about the printer’s capacity and employee’s skills in the system before implementing. This way your orders will be in the best hands to fulfill them for raising the satisfaction bar of your customers.
Manage Users and Enables Role-Based Access
Maintaining security and providing access to users is still a tough task when needed together. But there is software like Print MIS that enables you to restrict certain accesses that are not necessary for certain users.
For instance, the admin can have access to the whole system and all the user profiles, order sheets, etc. because they need that data to analyze the company’s success and take necessary steps. However an employee on the junior level does not need access to the whole system, thus they are given the access of their system and other ‘their’ work-related departments.
This can secure against outside or irrelevant users to have a sneak peek into your company’s confidential data like user data, partner’s data, etc.
With ERP you can get such security and power to assign relevant accesses. Plus it has some engaging features like advanced dashboard to attract your audience to create their login ID. It also provides the logged users with beautiful UI/UX to see your products and services as per their categorization, track orders, see their past orders, pay online, etc.
ERP also gives you an admin panel to control the whole system from a single interface. Role-based access as we discussed earlier is possible with different vendors, suppliers, employees, printer panels.
Manages the Print Job
Automate your print jobs with ERP. Here’s why. Managing them can be time-consuming, inaccurate, and may lead to huge print loss. To deduct all this, automate your print job for smooth job workflows.
You can also use QR codes for setting and operating any operations of print jobs. It enables custom job stages for streamlining the operations seamlessly. Plus, you can enable cross-team collaboration for more efficiency and perfect outcome.
Streamline the Job Tickets
Creating job tickets manually is a tedious task that consumes your maximum time which you could have invested in other important business growing work. ERP has a solution to this problem. It lets you scan the QR codes to automate the job ticket process. Through MIS print software you can enable this feature in your ERP. This will help you to avoid errors to lead a dynamic ticket generation system. It has easy export options too.
Provides Job Calendar
Job calendar provides a detailed view of which jobs are to be done on which dates and to whom those tasks are assigned. This calendar gives you an overview of dates, time, days, tasks, employees, and deadlines on one screen. When you or any of the team members will add their tasks, the calendar will display those tasks in a calendar. So, as an admin you don’t have to switch screens to see each team member’s or order’s work status.
Generate Reports Automatically
Generating accurate reports is crucial for having in-depth insights of your business. These insights will help you to make profitable decisions in later times. But, preparing reports and setting them relevantly to get insights manually can become monotonous and time-consuming. Plus, there is no guarantee of those reports being accurate, because of human errors!
Automating the report generation via ERP is the solution here. You can get all the insights including resources, orders, deliveries, calendars, etc.
Automate Artwork Proofing
Artwork proofing is necessary for quality checks and enhancing customer satisfaction. But the approval cycle can take days or a week if you stick with the traditional printing method. Instead, you should go for a soft proofing method. This gives you an accurate representation of your print file even before it’s printed. You can then send it to your customers for approval or modifications. So, you can make changes prior to the printing starts. This will reduce the wastage of raw materials and time.
With Brush Your Idea’s ERP, you can set approval flow and approval automation. This will save more time and the soft proofing will be carried away smoothly and accurately by the machine itself.
Skip Wasting Time on Manual Price Calculation
Right price calculation is a tricky task to carry out manually. Oftentimes while calculating the price as per customization leads to errors and eventually loss of customer’s trust. Plus, the whole process of calculating prices is time consuming. With an automatic price calculator, you can save your time and harbor it for more fruitful business results. It calculates the price as per customization chosen by customers. The prices can be shown on the screen to the customers while customizing their orders for generating transparency and trust.
Brief of the Details: Why Use ERP Solution for Your Printing Store
ERP solutions are trending tremendously among printing businesses because of its features and benefits. You can cut down on half of the labor costs with the implementation of ERP. It is a powerful installation to boost the productivity of your printing business.
Grab the Helping Hand of ERP for End-to-End Solution
With Brush Your Idea’s PrintXpand ERP, you can manage your print operations seamlessly. With MIS (Management Information System) you can streamline all the print operations through a single interface to boost the productivity of all over operations. You can also track end-to-end print operations and have insights from the automatic report generation. It also provides you with visual charts to give a clear view.
From new vendors, suppliers, printers, employees, machines, raw materials, there’s data about everything and everyone for the admin to review and fix the problem for preventing loss. With our end-to-end solution, you can customize workflows as per your business requirements. It enables you to create order tickets and job tickets to enhance communication.
We also provided a feature to simplify online transactions and the quote management process. With our ERP, you can easily accept the quote requests and email those requests to your customers using quotation templates. You can also customize the quotes as per your business requirements.
We offer price rate-driven quote management to enable error free quote generation. Plus, you can also automate quote generation for basic situations. This will help you save time and customers will get the quotes on time.
With features like barcode scanning and interactive calendar view, this system eases the businesses for you in all possible manners. In the end, you will have an efficient, error-free, and smooth print management system.
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